Consider an organization training its employees on workplace safety, through eLearning courses developed in the authoring tool Adobe Captivate 4. Now, Captivate 4 was released in 2009 does not support some of the features required for current learning needs. The major issue with courses developed with this version of the tool is that they are not responsive.
Employees of the organization now wish to access these courses on their mobile devices since it would be easier to learn and access whenever they need to. So the organization wants to revamp its eLearning courses to HTML5. But wouldn’t developing these courses all over again be a time-taking task? What should they do now?
The ‘Republish’ Conversion Methodology
If your organization is facing the same dilemma, the solution is indeed an easy one. All you have to do is publish the content developed in the older version of the course to the latest version of the same tool.
The Republish conversion methodology is all about quickly upgrading content developed in older versions of an authoring tool to a newer version of the same tool, to deliver an HTML5 output. The HTML5 output will also be SCORM, AICC or Tin Can compliant, and ready to be launched on an LMS, making it easier to access the newly developed courses through all mobile devices.
All latest versions of authoring tools such as Articulate Storyline 360, Adobe Captivate 17, and Lectora Inspire allow Flash courses to be converted or republished to the HTML5 format. For example, in the above scenario, all the organization has to do is convert the eLearning courses developed in Adobe Captivate 4 to Adobe Captivate 2017.
Adobe Captivate 2017 has a feature called the ‘Fluid Box’ which allows the developer to draw a fluid box and place the required content in it. The content placed inside it gets aligned automatically, depending on the device the learner is using, thus making it responsive.
When to Opt for The ‘Republish’ Conversion Methodology?
To upgrade to a newer version of an authoring tool
Suppose an organization has the urgency to deliver a responsive course in a very short time span to its employees. They already have an older published course along with the source files and are also proficient in using the authoring tool used to develop that course.
The Republish conversion methodology is definitely the option they have to go for. Existing source files can be used to develop a course in a newer version of the same tool, and thus be converted to an HTML5 output.
To give a new look to the old content
If eLearning courses are loaded with bullet points and huge amount of text, or the course has limited interactivities, it is time the course gets republished! Maybe an infographic could be placed instead of those huge chunks of text that makes it hard for the learner to learn?
The latest versions of authoring tools have a lot of inbuilt interactivities which will help make courses much more engaging. A lot of choices to choose from!
To make the course compatible with all mobile devices
Let us suppose an organization is being taken over by the millennial workforce. Or maybe it has become difficult to train its sales representatives who are always on the move. Wouldn’t its millennial workforce be much more interested if the courses can be accessed on the mobile? Republishing legacy courses will lead to an overall enhancement in learning by allowing employees access the courses anywhere, anytime.
A Few Things to Consider
Now that the need to republish an eLearning course has been explained, here are a few things one needs to consider before taking the step.
- Republish is not just publishing the course in a newer version of the authoring tool.
- It involves readjusting onscreen elements for alignment, functionality, and related issues.
- Converted interactivities and animations may not work as well as Flash animations, though tools such as Articulate Storyline help develop Flash-like interactivities.
Tip: Legacy courses are generally of longer duration (1-2 hours each). This won’t appeal to today’s learners. So during conversion, take the opportunity to chunk them into standalone microlearning modules.
So, if you have legacy courses that meet the criteria discussed in this post, go ahead and get them republished! For courses that are low on interactivity and self-running, you can opt for the ‘record’ conversion method, covered in an earlier post.