What do you Want from Your LMS?

LMSs today come loaded with features. However, the first step to successful LMS implementation is defining your requirements, and here’s a checklist that’ll help.

Published on Updated on January 22 2020

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What do you Want from Your LMS?

A learning management system (LMS) is a crucial part of online training. Thanks to the latest standards such as Tin Can and SCORM 2004, LMSs are now capable of tracking classroom and other offline training activities too.

Investing in an LMS is an important decision and should take into consideration the requirements of all users – learners, trainers, SMEs, and administrators. For example, while learners look for gamified features, visual dashboards, and collaboration, administrators look for easy upload/manage features. Trainers should be able to generate reports based on a wide range of parameters whereas SMEs should find it easy to share learning resources.

An LMS can also yield valuable data that can be used for improving training programs and making decisions about subsequent training programs. An LMS equipped with data mining and analytic tools can  track learner progress, scores, completion time, usage patterns, and much more.

LMSs today come loaded with features. However, don’t lose sight of the forest for the trees. The first step to successful LMS implementation is defining your requirements, and here’s a checklist that’ll help. While it’s not necessary that you tick all the boxes, ensure you select all you need!

Once this is done, you are ready to send a request for quote (RFQ) to potential LMS vendors!

Hosting & Support  
Software as a Service (SaaS)/hosted delivery model
LMS Training to manage in-house
Security Capabilities  
Password management
Single-sign-on through corporate intranet
Configurable security settings (password characteristics)
Automated system for forgotten passwords
Platform, Domains, Workflow & Interface  
Multilingual feature
Integrated LCMS functionality
Documents repository
Integration with virtual meeting tools
Multiple domains
Support for mobile devices
Support Tin Can API
User Management  
Configurable permissions/roles
Create, change, and view user accounts
Create custom fields in user profiles
Create (or batch upload) new users
Set/change user status (i.e. active/inactive/deleted)
Automatically assign users to courses based on role
Create and manage user groups
Sign-up request management
Enroll users in courses (individual, groups/batch)
Badges on completion of certain trainings
Learning Content Creation & Management  
SCORM compliance
AICC compliant
Built-in Glossary tool
ILT/Classroom Training  
Self-registration for learning offerings
ILT Registration with manager approval
ILT Registration confirmation via email
ILT Manage a registration request queue (approve/deny)
Unregistering from all learning offerings
Self-enrolling/unregistering for ILT classes
Setting no. of seats for a classroom training
Automatic waitlist functionality (user at top of waitlist is automatically enrolled when a place opens up)
Tests and surveys development tool
Setting number of attempts for a test
Auto grading of tests
Removing/replacing tests in a course
Copy existing tests for easy creation/editing
Activating/De-activating courses
Managing grade books by marking a course complete or incomplete, and designating a grade
Set prerequisites for courses
Create custom course certificates with unique code
Review/print completion certificates
Grouping courses into curriculums
Assigning learning activities (single or bundle) to specific users defined by specific user attributes
Automatic assigning of courses using profile and group criteria
Auto-reminder emails for assigned users for due date for course completion
Set passing scores for training
Automatically complete a course based on passing score
Creation of Feedback forms
Repository for resources (PDFs, PPTs, Spreadsheets)
Catalog Features  
Search functionality for Users, courses, classes, discussion forums
Catalog calendar to easily find and enroll in classes
Course catalog filtering
Reporting Capabilities  
Real-time customized reporting
Scheduling reports and emailing to valid email address
Export report data
Course-wise/User-wise training report
Communication & Collaboration  
Automated reminder notices via email
Mass distribute communication to learners
Edit and manage content of notification message
Turn on or off notification events
Web-based calendaring and scheduling (integration with Outlook)
Send emails to user’s email address listed in their profile
Integration of social networking
Discussion forums
Chat rooms
How to Choose the Right Learning Management System
What do you Want from Your LMS?
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