When commencing a training program, organizations usually concentrate on what the curriculum is going to be, or what the learning objectives will be for the training. The aspect of how to effectively deliver the content is rarely paid attention to. To deliver the training content to the workforce, a learning portal is a must. A learning portal or Learning Management System (LMS) as it is popularly referred to, is a “software application that automates the administration, tracking, and reporting of training events”.
However, a learning portal can do more than just this when it comes to rolling out training, if one knows their way around it. In this blog, we will look at different ways of using a learning portal to quickly rollout training.
1. Offer Learning Acquisition at the Moment of Need
After they go through formal training, there will be a lot of different situations at work where employees need performance support or need training. Sometimes a learner’s interest might be piqued and they might want to continue learning while away from their work desk. A learning management system helps you make learning content available when learners are trying to remember something, or are trying to figure out how to apply the learning at the moment of need. It is a repository for your online learning content (hosting them in the form of PDFs, eBooks, short animations, interactive videos) where a learner can simply log in and access whatever content they wish to review or recall.
2. Ensure Multi-Device Accessibility for Learning On-the-Go
Modern learners are used to operating on multiple devices and are almost entirely on the go. Naturally, they expect to have an uninterrupted access to the learning content, regardless of what device they are on. In other words, they want learning at their fingertips, a holistic learning solution they can access anytime anywhere.
Due to the growing popularity of multi-device learning among learners, most modern LMSs pack a responsive design which means they can be accessed seamlessly on multiple devices such as smartphones, desktop, laptop, tablets. They are quick to load and provide a fluid experience by automatically adjusting to fit the screen size and resolution of the smartphone, tablet, or computer.
3. Enable Social and Collaborative Learning
Most organizations believe that poor communication among peers can cripple the company morale and make it impossible to communicate the vision and values. That is why, companies regard social learning as a catalyst for transforming learners’ behavior.
One of the exciting things a learning management system offers is the support for social and collaborative learning. Social learning isn’t just another way of delivering the same material, it’s a shift in culture within an organization. A learning portal offers a personalized way of learning for learners. It supplements the social learning endeavors of a company with features such as:
– Personalized news feeds
– Discussion groups
– FAQs and forums
– User profiles
– Social media integration (Twitter, Facebook)
– Gamification and rewards (badges and points)
4. Notify and Alert Learners of Important Information
Another aspect of providing instant access to important information is through instant notifications. Most LMSs come with the option to track a learner’s progress but some also include the ability to send automated notifications. Let’s say your company needs to have certain regulatory/compliance training completed within a certain period of time every year. The learning management system can send a notification to all concerned employees, reminding them of the deadline.
Another example of employing notifications would be when you have learners enrolled in a course. After enrolling for a course, you would want to assign them the timeframes and completion dates. For instance, an employee may have to complete the course in 45 days after registering for the course, your LMS can track their learning activity and send an appropriate notification to that learner, reminding them of the approaching deliverable.
5. Offer a Platform that Allows Offline Access
The modern learner prefers to learn on the go. Providing them 24X7 access to training content on the go must be the top priority. While most modern LMSs are compatible with basically any tablet, smartphone, or computer, there are some that even allow offline course access. For example, salespeople are known to be working away from the work site in faraway locations where there is little to no Internet connectivity. These sales reps, who are on-the-go, simply have to download the online learning material and then view them at a later time, even if they do not have access to mobile data or a Wi-Fi connection. The next time they connect to the Internet, the learning management system will sync with the device and update their learning progress.
6. Implement Blended Learning the Right Way
There may be companies that may want to take the eLearning way but at the same time retain classroom training. For such companies, blended learning is a safe and viable option, and the best blended learning strategies rely on an effective learning management system (LMS). The LMS can be used to supplement classroom training and hand out online materials and exercises. Here are some of the key LMS features that can come handy in making blended learning a success:
– Administer the entire training from distribution to scheduling course time and communicating with the enrolled learners.
– Course-related case studies, checklists, and surveys can be uploaded to the LMS for all the learners to access.
– Assessments can be conducted online through the LMS. This can also lead to tracking and reporting the progress of learners.
Large organizations with a globally-spread workforce must deploy a learning portal that offers efficiency and sufficient flexibility to handle all aspects of training. The latest learning portals are empowered with features that make is easy to deliver training across multiple devices, supporting multi-device content access. They also come with features that allow organizations to push important information at the moment of need, helping learners in their work, ensuring a quick rollout of training.