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7 Proven Tips to Create Effective PPTs For Knowledge Transfer

If an organization wants to succeed in its training initiatives and achieve its learning goals, it is important that knowledge transfer takes place. Knowledge transfer refers to the transfer of knowledge from one part of the organization to the other. The aspects of knowledge transfer include organizing, creating, and distributing knowledge and also ensuring it is available for future users. Knowledge transfer is done through training initiatives such as ILT and e-learning.

The ultimate goal of any training initiative is to ensure knowledge transfer is successful. As a training manager, you know that ILT is one of the methods of knowledge transfer and PowerPoint presentations are an integral part of ILT training. In this blog, we will look at tips for creating effective PPTs that will improve knowledge transfer in your organization.

1. Have a Script

When you are creating a PowerPoint presentation, it is important that you have a script ready. When you are clear about what you intend to say, creating a script becomes easy.

When you create a script, ensure that it follows the conventions of storytelling. It should have a beginning, middle, and an end. The script should be designed as slides with a logical flow. It should lead to some kind of a climax.

The script should be designed in such a way that the audience is curious to know more at the end of each slide and looks forward to the next with anticipation. This will sustain their interest throughout the presentation.

2. Present One Thing at a Time 

The content on each slide must be confined to the point you are presenting. It will be a mistake if you put three successive points in your slide; your audience will quickly read the points and wait for you to catch up, rather than listen to what you are saying.

 Plan your presentation so that only one point is on the slide. This way, you can control the flow of information you are presenting and sustain the interest of your learners.

3. Avoid Paragraphs in Your Slides

Do not put everything you want to say in your presentations as paragraphs, this will not only make them lengthy, but also make it painfully boring for your audience. The slides should just illustrate the main points of your presentation and not contain the whole presentation. The points should ideally reinforce what you are saying.

4. Pay Attention to Design

These are some design aspects you should keep in mind when preparing your PPT:

  • Use sans serif fonts such as Arial or Calibri for your slides
  • Decorative fonts work well for headlines
  • Put dark text on light backgrounds for ease of reading
  • Avoid crowding your slide, a headline, a few bullet points, and an image work well

5. Use Appropriate Charts and Colors

Present data graphically, using charts. You can choose from pie-charts, vertical or horizontal bar charts, and line charts to present your data in interesting formats.

Colors too play an important role in PPT design. When you choose the right color palette, you can bring together individual slides to create a coherent design. Colors have the ability to increase interest and add life to the presentation. Using color psychology, you can choose appropriate colors that can convey emotions and your message in a subtle way. You can design PPTs using colors that will automatically connect with the audience and improve learning comprehension.

6. Use Video or Audio

Use audio and video at appropriate places in your presentation. Video clips that illustrate concrete examples promote active cognitive processing. Video clips gain attention and put across your point effectively. You can use audio clips for the same purpose, but avoid distracting features such as sound effects or excessive background noise.

7. Ask Questions 

When presenting the PPT, remember to ask the audience questions based on the PPT. When you ask questions, you can arouse their interest and curiosity and engage their attention. Asking questions will pique their eagerness to know the answers and learn more.

These are some tips you can use in your PPTs to make them interesting and to engage your audience so that they learn and knowledge transfer is successful.

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