Job aids act as a repository of information supporting individuals in their day-to-day activities at work. Job aids in the form of checklists, worksheets or flowcharts make training simple. They are important for learners as they provide information that makes it easier for them to perform job related tasks. Not all information can be covered during training programs and hence job aids can serve as a complementary resource to training.
Let us see the advantages of using job aids in training.
Act as a reference tool: There is lot of knowledge that is exchanged during training programs. It is not possible for learners to retain all that information accurately. Therefore job aids become a useful reference tool on the job, particularly when an employee has to follow a complex procedure or task. Employees can work faster as they have a ready reference guide which helps in increasing their productivity. In case a task is not done on a regular basis, people tend to forget the correct method of doing it – in such situations, job aids serve as a handy reference and refresher.
Provide updated information: There may be some changes with respect to products or procedures, rules or regulations since the time of training. Job aids can be used to communicate these changes effectively at lower costs to the concerned employees. They may serve as convenient and cost effective tools for providing continuous training.
Help in following safety parameters: Job aids in the form of charts and checklists can help reinforce regulatory compliance at the workplace and thereby reduce high cost errors. They can encourage safety practices and help employees to make fewer mistakes, thereby reducing accidents.
Aid in retaining information: Providing job aids during a training program helps learners to retain information and recall it at the right time, which can be applied in the right manner when required. As a training tool, it helps new hires to recall and reinforce what has been taught during a training program. Learners do not have to memorize the procedures or methods. Since it is readily available when learners need it, they don’t have to get overwhelmed with information that is shared during the training program.
Simplify the learning process: Proper use of Job aids helps in simplifying the learning process and ensures consistency in the performance of employees. It supplements and reinforces what has been taught during a formal training program. It helps to transfer skills and knowledge gained during the training program to the work area.
Jobs aids in training help the learners in retaining information and act as a future reference tool when employees have to follow complex procedures. They are handy when non-routine tasks have to be performed.