Organizations are now realizing the power of a one-stop online delivery system for training and development. Some companies who’ve adopted learning management systems (LMSs) are finding themselves discontented with their existing system and/or vendor.
Companies may wish to switch to a new LMS for different reasons. As per Brandon Hall Group’s LMS Trends 2015 report, 20% of organizations confirmed that they will not renew their LMS contract, while 31% indicated that they wouldn’t recommend their current LMS to other organizations. According to various sources, including Docebo’s E-learning Market Trends and Forecast 2017-2021, here are the major reasons companies look to switch their existing LMS:
- Need to improve user and admin experience
- Need for enhanced reporting
- Need for integration with other systems
- Need for mobile capability
If you are battling the same reasons, it’s time to change your current LMS and search for a better one that’ll address your training needs and challenges. Here are 4 quick tips on how to make a successful LMS switch.
1. Be Clear about the LMS Features
Have a clear of the features your organization/learners need. Do you need customized reports, visually appealing dashboards, or gamification features? Mention these to the vendors clearly. This will help you shortlist qualified LMS vendors easily and ensure you get what you need.
Determining the features in an LMS is simplified by knowing your learners, administrators, trainers, Subject Matter Experts, and their tasks in the LMS. Consulting your Information Technology (IT) department will help you spot if you’ve missed anything technically.
2. Take the Help of Research Sites
Brandon-Hall and other organizations provide verified research on various LMSs. This data helps you filter down the number of qualified LMS vendors from the extensive list. It’s an easy and quick way to find potential vendors; however, you have to pay to use these services.
3. Ask for a Live Demo
After shortlisting the LMS vendors based on the RFPs and your research, ask them for a live demo of their LMSs. Ensure that you test the features you want, in the demo. Your IT department should also attend the live demo so that the LMS vendor can clarify specific issues from a technical point of view.
4. Insist on a Learner-friendly Interface
If learners won’t be interested in logging in and using your investment-heavy LMS, it’s a wasted effort. Many employees stay away from the LMS as it’s not learner-centric. Ensure your new LMS has an easy to use & seamless navigation, visually appealing dashboards, easy Search functionality, easy uploads and customized reports, and more. Tailoring the user experience based on user needs & preferences and considering the best interests of your employees will help increase the footfall to and usage of your LMS.
Mobile compatibility, customized reporting features, social/collaborative facilities, adding gamification elements, and making your LMS visually aesthetic are some more features you should look for when you switch to a new LMS.