A Learning Management System is a platform providing software solution for the administration of training programs. It could either be an open-source management systems or a propriety management systems.There are many options available for an organization today. Organizations should consider these options after assessing its training, business objectives, and the learning requirements of its employees. They should follow a robust mechanism to demonstrate the purchased value.
Here are a few steps you need to follow before selecting an LMS.
Setting the Learning Strategy:
Before starting to hunt for a LMS, you should set a learning strategy for your organization. The strategy should consider the audiences as well as their preferences and demographics. You should make sure that the learning strategy is out lined properly with reference to the target audience.
Documentation of Requirements:
As there are many options available, you should carefully identify what exactly you want to accomplish from the LMS, document the requirements and prioritize.
At this stage, you should assess your budget and estimate the potential savings that can be realized for the organization.
You should also figure out the technology requirements for both the back-end administration and the end-user experience in order to make sure that the infrastructure and softwares necessary to run an LMS are put in place.
Research on LMS Providers:
After identifying the requirements and freezing the specifications, you should start searching for the potential LMS providers and create a list.
Preparation of Request for Proposal (RFP):
Prepare a Request for Proposal. RFP should be a descriptive copy of your requirements and it should give a clear picture of exactly what you want. So while drafting your RFP try to be as specific as possible.You can also request the vendors for a project plan which gives you an estimate of project completion. Draft the RFP and send it to the list of vendors selected.Ensure that your vendors get enough time to reply to your request.
After sending the RFP, you will begin receiving the bids or quotations for the project. Allot a team to review the bids and rate. Each rating should include both the positive and negative impressions. Short list the vendors based on the rating given.
Scheduling of Meetings and Demos:
After short listing, you need to arrange for meetings where you receive product demonstrations from the shortlisted vendors and workout possible solutions. You can find out the flexibility of their project plans and their capabilities through these meetings. You can actually see and understand how their LMS works.
Finally, after reviewing and discussing with the internal teams select an LMS that best fits into your organizational needs.
These are a few important factors which need to be considered before selecting an LMS for your training needs, but there may be a more. Do share your thoughts on the same.