Managing classroom training requires a lot of effort because these trainings are influenced by the time and effort of participants and facilitators. Additionally, it also costs heavily for the management. Any mismanagement will cause terrible loss in terms of money as well as valuable time and effort of participants and facilitators.
Everyone knows the importance and criticality of organizing classroom trainings, especially when the participants are from various parts of the world. In this virtual world, we may reduce the costs by conducting trainings online. However, classroom training may be unavoidable in some instances. Is there an easy procedure to manage classroom trainings?
LMS may be the answer. You may have several questions in mind such as,
- Will learning management system help you to manage these training activities online?
- Does it have capability to manage all the activities which are necessary for the classroom training?
- If we use LMS then should organizations change the process according to the LMS workflow? Or
- Can LMS be customized to match the organization-specific training workflow?
I will attempt to answer these questions here. So, let us see how LMS can manage all the activities which most of the organizations use to conduct classroom trainings.
- Training Calendar
When you create classroom training in the LMS, LMS will automatically add it to the training calendar. As a result, all LMS users can view the training calendar online and send registration requests based on their interest and availability. We can plan and schedule all classroom trainings for an entire year or any number of years.
- Registration & Approval Process
The registration process is a very important factor in organizing classroom training. LMS has the capability to allow participants to get registered directly to the training or have one level of approval by their respective manager before getting registered. Training managers or LMS administrators can also register the trainings for a group of participants based on the request from their managers.
Users can also cancel the registration after registration confirmation along with the reason for the cancellation. Automatic notifications will be sent to respective members based on the notifications configured in the LMS.
- Waiting List Management
If classroom training is conducted in a training hall, then there may be limited number of seats. For example, a trainer wants not more than 10-15 participants per session. As all the registrations happen online at various locations, it is important that there should be someone who takes care of overbooking.
Again LMS can do this for you. You can set the capacity while creating the classroom training and LMS will allow registrations based on the available seats. If any participant/manager/LMS administrator wants to register over capacity, then the registration status of those participants will be set as waiting list. In the event of any participant cancelling the training registration, then LMS will automatically confirm the registration of the participant next in the waiting list and send the confirmation email notification.
In some training programs, it is required that participants complete some prerequisite training before attending the classroom training. If there is no LMS then there are chances that some participants may attend without completing the required trainings or they may get registered without the completion of required training. To solve these issues LMS has excellent feature of prerequisites, which can be configured in the LMS. Participants cannot send the registration request until they have successfully completed the required training. Even managers or LMS administrators cannot register if they try to register. Also this helps participants to complete the prerequisites before registering to the classroom training.
- Multiple Training Session
LMS can easily manage any number of classroom training sessions during the week or even day. LMS can track the information about each session separately. It will be useful information to the participants to know about the training sessions in advance.
- Training Status
Based on the training status, it is possible to restrict the registration process. LMS doesn’t allow registration if the training is in progress or already completed. It also helps to set the start date and time of the registration.
- Conflict Management
This is another important activity in managing classroom training. We can manage all the training halls for the classroom training. LMS will make sure that there is no conflict of trainings in the same location. LMS also takes care of conflict management of trainings. It makes sure that no user will get registered to multiple trainings at the same date and time. It also helps to know the availability of facilitators.
Once the training sessions are completed, the trainer can take the attendance online or it can be configured in the LMS to take the attendance automatically and mark all the participants as attended. We can set the status as No Show, Attended, Partially attended.
- Notifications and Reminders
The main advantage of using LMS for classroom training is the possibility to send notifications and reminders. LMS has a lot of automatic notifications and reminders features, which will be sent to respective members based on how it is configured for the particular classroom training. Some of the notifications are: Registration request, Registration approval by manager, Registration confirmation, Waiting list, cancellation, confirmation after waiting list, update in the training session, etc. Some of the reminders are: sending reminder notification before 1 week, couple of days or any specific number of days.
Some trainers would like to conduct a quick assessment immediately after the training session. To achieve this, we can create training curriculum and give access only after the completion of the classroom training. This way, participants can complete the assessment in the classroom itself using their laptops, ipads or any other mobile device.
Receiving feedback about the training can also be done online. You can create specific feedback forms and add them to the training curriculum so that participants can provide the feedback online. We can set this evaluation form to be mandatory or optional to complete the training successfully.
LMS can also provide customized certificates generated automatically after successful completion of the training. Users can take a print or save it for later reference. Certificate information such as training name, participant name, training completion date, unique certificate code, score and any other information will be displayed automatically from the LMS data.
Another important aspect of classroom training is analyzing the training outcome. LMS has lot of in-built reports which can give detailed information about the training. Such as, how many classroom trainings happen in a year in particular department? How many participants attended? How many completed successfully? Detailed feedback of all the participants, overall report on training, etc.
These are some of the basic activities of classroom training that can be managed via a learning management system. LMS has a lot more features to manage the classroom training effectively. If you are looking for any specific feature that is useful to your organization then it is usually possible in LMS. You may contact your LMS provider or you can share it here to get ideas from our LMS experts.