With the advent of outsourcing in e-learning, project management has become a crucial part of the e-learning process. Completing the assigned project on time, keeping the project costs within budget, and delivering high quality results make your e-learning project a big success.
However, some mistakes may crop up in your e-learning project. Whether big or small, if you don’t take note of them and act upon them, your e-learning project will be at stake. But, no need to be discouraged, you can easily avoid these mistakes with these five simple precautionary measures.
1. No clear idea of client requirements
The mistake that tops the list in e-learning project management is not having a clear understanding of your client requirements. In some cases, the client doesn’t come up with specifics. Without clear objectives, your e-learning project may lose track.
How to Avoid: To avoid this situation, project managers need to ask several questions right in the beginning to help clients identify and articulate their specific requirements that need to be addressed in e-learning course.
2. Lack of a proper plan
Enthusiasm is good, but jumping directly into action without planning can cause unthinkable damage to your e-learning project. If you don’t plan, you may miss out some key facets of the e-learning project implementation. If some adverse situations arise, you won’t have a backup plan. Sometimes this can drag your e-learning project beyond the set timelines or even pull you to financial losses.
How to Avoid: Chalk out a clear plan to implement your e-learning project. Consider all aspects that can come in the way of your project, such as communication and risk analysis. Use project management tools such as Maven Link, Asana, Work Zone, Google docs, Trello, etc. These tools will help you to track the project progress at every stage and help you manage all aspects of an e-learning project.
3. Ineffective communication
Poor communication seems to be a minor problem. But, because of this, e-learning projects fail. Is it true? Check out these statistics – Project Management Institute’s (PMI) Pulse of the Profession report revealed that US$135 million is at risk for every US$1 billion spent on a project. US $75 million (56%) of that US$135 million are at risk due to ineffective communications.
How to avoid: Following the best project communication practices can save your e-learning project. Documenting the project progress and sharing updates with all stakeholders will avoid gaps and keep everyone on the same page.
4. Lack of resources, skills, and knowledge
E-learning development is a highly complex process involving different teams. You will fail to achieve the desired results in e-learning projects if you lack the required skills and knowledge. A dedicated project management team, quality assurance team, Subject Matter Experts (SMEs), Technology team, learning and development experts, and a multimedia team are required for successful e-learning project implementation. How to avoid: Forming a project management team comprising of individuals from various areas of expertise will help run your e-learning project smoothly. Collaboration with teams can improve cross-functional efficiencies that will lead your e-learning project in the proper direction.
5. Not learning from past mistakes
When something goes wrong in an e-learning project, you need to know the reasons for those mistakes; whether due to processes, systems, people, or any other issue.
How to avoid: Analyzing mistakes will help you avoid the same errors in future. Constant improvement of processes and systems will safeguard your e-learning project. Regular introspection and auditing will make your e-learning process robust and error-free.
Mistakes may happen, but they shouldn’t discourage you. Learn from your past mistakes and become better. These five simple tips – Proper planning, effective communication, knowing the client requirements, having skill sets and knowledge, and constant improvements will make your e-learning project a big success.
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