Budget will always come in the way of employee training. Though a major chunk of training has moved online, learning and development teams still face a major crunch in their budgets. Training Managers are asked to make the best use of the budgets available to deliver training. So, how can one overcome this?
Here are five practical tips to reduce your online training outsourcing budget.
1. Go for Freelancers if the Need is Small
Opting for freelance Instructional Designers, who are well-versed with rapid authoring tools, would be ideal to complete smaller training projects. If you have one or two courses for development and the need is not recurring, giving them to freelancers would be sensible. Every topic doesn’t need an eLearning course, for some, simple job-aids are enough. Freelance developers are equipped to handle these, if your training requirement is not complex.
How much does it cost? E-learning outsourcing in hard dollar terms.
2. Adopt Foolproof Processes
Outsourcing your eLearning requirements to the vendor who follows systematic processes, will decrease your online training budgets. In fact, processes will prevent unwarranted goof-ups, recurring mistakes, and minimize rework. Adopting ‘agile’ eLearning development process, based on Successive Approximation Model (SAM), is very effective, as you have constant communication with your vendor at each stage. SAM is an agile instructional design model that highlights collaboration, efficiency and repetition.
Confining your learning design for the definite learning outcomes will set the scope, thereby reducing unnecessary costs.
Our research has proved that eLearning design in line with the SAM model saves Subject Matter Experts’ time up to 40%.
It is always wise to ask for a prototype. Weeding out errors and modifying content in the prototype will save much of your time and costs, thereby, reducing rework. Initiating the phased approval system will ensure quality, keeping up to your expectations at each level.
Check this blog to know how to cut short your online training outsourcing costs.
3. Choose Bite-Sized Modules Instead of a Single Course
Developing 5-10 minute short and bite-sized modules are easy than developing a 45 minute stand-alone eLearning course. Making changes and updating smaller courses is easy and takes very less time.
In bite-sized learning:
- If something goes wrong, quashing and redoing will be easy
- Rework won’t interrupt other sections of the course development
- Learners have better completion rates
- Lightens the learners’ burden
All these factors in bite-sized learning help minimize your online training outsourcing budget.
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4. Keep Translation and Localization in Mind
You can save up to 40% costs on actual translation when you take necessary precautions while developing eLearning courses, in view of future translations.
Multinational organizations choose to train their globally dispersed workforce in their regional languages to get maximum impact and grow their businesses further. So, planning for translation and localization of employee training at the initial stage will reduce much of the outsourcing budget.
Finding e-learning vendors who also provide professional translation services is a prudent decision in such circumstances. This will minimize your vendor management efforts.
Using machine translation tools and internal resources for translations will yield poor results. So, looking for an eLearning partner who can also provide translation services is a better option.
Check this video to get useful tips for selecting the right eLearning outsourcing vendor.
5. Authoring Tools Expertise
Selecting the right authoring tool for e-learning development saves much of your training budget and time. You need to choose the right authoring tool, based on your training and learning needs. The prospective outsourcing vendor will do a fairly good job in tool selection.
For instance, if your need is to develop online learning courses quickly, with animations and engaging interactive elements, Articulate Storyline comes to your rescue.
If you want to develop video-based simulations for your ERP end-user training, Adobe Captivate does that effectively.
When you outsource your eLearning development to the right vendor, who has competence in learning and development, it will yield better results. Treading cautiously will reduce your online training outsourcing budgets.