The goal of introducing software in any organization is to simplify the work processes and reduce the operation time and minimize errors. But, implementing software at the workplace can be challenging as employees resist adapting to the changes since many of them think that using the software is a complex task and may not be easy to follow. The easiest way to ease and reduce such resistance is making them aware of the benefits of using the new software and thereby motivating them to be trained on using it.
In this post I would like to share how training employees on new software benefits organizations and how e-learning can help train your employees effectively.
1. Increased user adoption and productivity
When new software is implemented in organization your employees may tend to resist its usage. They may think that it’s difficult to work on it, and feel that it may not be beneficial to them in performing their tasks. Thus, no matter how effective the software may actually be, it’s of no use without the employees’ adoption. So you should tell them how it’s going to benefit them and the organization and train them on how to use it. If you inform them of its benefits, employees will be motivated to use the software and training them will facilitate adoption and increase the effectiveness of usage of the new software.
But to train your employees you need to engage experts to conduct sessions on the software and take your employees away from work and office. This involves a lot of investments as you have to pay trainers for each session and utilize the precious time of employees in training. This is where online training can be a great asset. Unlike classroom training, e-learning provides training for employee’s right at their desk without the added expense of travel. With e-learning you can train employees effectively on software by providing step-by-step instructions on how to use it by watch-try-do simulations which provide hands-on real life experience helping your employees effectively use the software.
2. Require less external support
As software companies release latest versions quite often, with new features and functionalities, your employees need to be updated regularly to fully utilize the benefits of the new version. Again, you will need the software expert’s support to train the employees.
Here again online software training helps you, once you have developed an online course on particular software if there are any updates you can just include changes to the course, updating the newly added features within less cost and time and hosting it on the LMS. Therefore you can train your employees on the new updated software quickly and easily reducing the external software expert support to a greater extent.
3. Improves the efficiency of operation process
When an employee is working on a project, despite being trained on the software, he may not retain all the knowledge. He may resort to trial and error in the course of the project. This will increase production time.
To avoid this situation, you need to ensure a trainer is always available to clarify doubts. If you use online training, the employee can access the course whenever he needs it and solve his doubts immediately, thereby reducing the time spent in clarification. This improves efficiency in operational processes.
4. Maximize ROI on your software investment
Organizations invests thousands of dollars on software product purchases but the best returns are gained when the features of the tool are fully utilized and the productivity of workforce is improved. Training ensures your employees have gained the required knowledge to fully utilize the software and increase team productivity. With online training you will see better ROI.
These are the some of the key benefits of software training and how e-learning helps organizations get best the ROI on their software investments. Using e-learning helps you implement new software effectively and ensure the right people get the right training at the right time.
Hope you found this blog informative. Do share your thoughts in the comments section below.
http://john12/28/2015 at 5:25 pm
Companies incur significant costs through conventional learning systems. Typically, money is spent on trainer and employee commutation, classroom rentals, infrastructure rentals, trainer cost per hour and paper and documentation costs. eLearning is not only cheaper but also greener.
http://Kamy%20Anderson2/23/2016 at 12:49 pm
Reply to John
John, very well said! I share the same opinion as you on e-learning and learning management systems. I have been using ProProfs LMS and it has reduced my overall expenses. Not only it saves money but time which is more important to me than money!
Cheers to technology!
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