10 Tips for Effective Time Management

10 Tips for Effective Time Management

10 Tips for Effective Time Management

A survey conducted by Proudfoot Consulting a few years back reported the huge significance and opportunities in time management that covered 2,500 businesses over four years and 38 countries. It indicated that wasted time costs UK businesses £80bn per year, equivalent to 7% of its GDP. We can’t control time but we control ourselves and what we do each moment. Thus, time management starts with the license to change our self.

So, let me enumerate some tips for effective time management:

1. Implement a suitable plan to manage your time: There’s a saying, “Failing to plan is all about planning to fail.” Planning in advance helps organize the work in hand. It’s been rightly said, “Plan your work and then work your plan.” Planning gives a focus to your priorities, thus indirectly enhancing your productivity and profitability.

2. Learning to prioritize: Prioritizing is all about segregating your task. It can be treated as doing important tasks first and then following them up with the less important ones. This helps in accomplishing work better.

3. Apply the 80/20 rule: The 80/20 rule or the Pareto principle states that 80% of all results come from only 20% of the effort that you put in. In this way, we prioritize our time accordingly.

4. Maintain a to–do list: No matter how organized we are, we all have 24 hrs at our disposal. Knowing this constraint, we have to segregate our work into four categories:

  • Not Urgent but Important
  • Urgent but Important
  • Urgent but Not Important
  • Not Urgent Not Important

This will help us to focus our energy and time, based upon their priority of work.

5. Scrutinize where we waste time: Often, time management problems stem from poor work habits. Thus, a detailed analysis of this will help you to come up with a list of major time wasters’ activities. Identify time wasters and eliminate them as quickly as possible.

6. Learn to delegate: Although it seems tempting to do the job yourself, it has been proven that for better productivity, more output in lesser time is wiser.

7. Avoid procrastination: The probable cause for procrastination is that we don’t like doing the work. Thus, it is necessary to impart “productive procrastination,” else it will hamper the work process. This problem can be solved by fragmenting the entire work process into small units. Taking one at a time, we will be able to finish the work.

8. Manage information: It is necessary to be organized while managing information. We need a strategy for the documentation of information as well as its retrieval.

9. Avoid multi-tasking: Though we may be fond of multi-tasking, it may well erode the quality of work.

10. Use time management tools: By using time management tools effectively, we can schedule events and set up reminders for future events. These tools may be software programs (Outlook) or a diary or activity planner.

Our next blog will cover 10 more tips. In the meanwhile, I will be interested to know your views on the subject. Do share your thoughts on the same.

View Presentation On The 80-20 Rule – The Pareto Principle

  • People tend to waste their time since they do not have a clear goal or a clear purpose to achieve. This is why their action flow towards nowhere. If you could set your goal clear and specific as well as inspired, you can then know how to use your time effectively.

    The goal is one way to direct all of the resource that you have (your money, your capability, your relationship and include your time), flow to the right direction . It enable you to know what is important and what is not. What you should prioritize and what you should neglect.

    At nowadays time as Brian Tracy said that time has been a critical resource that you should have. Managing time will be best done after you set the goal right.

  • Arindam,

    Great piece! I especially like the advice about multi-tasking. It is so tempting to try to juggle many things at once. I have proven time and again that it is very inefficient, yet I persist.

    I must train myself to start and complete one task at a time. Thanks for the reminder.


  • Clare Wigzell

    Good tips in your article but does not begin to tackle the emotional intelligence we need to handle our day. we need to deal with our feelings – express frustration in a way that does not not hurt other – maye in a journal – taking a walk to clear the head. I sometimes list my achievements in my head to give me a boost, especially if I feel under attack. I also find a few minutes of complete silence, resting and going inwards gives me an energy surge and a calmness.

  • Md.Yousuf Imam

    Nice Topic