Prepare and Share “Advanced Actions” Within and Across Your Projects In Adobe Captivate 7

Prepare and Share "Advanced Actions" Within and Across Your Projects In Adobe Captivate 7

Do you find it tedious to create similar actions again and again, either within your project or across many projects? If your answer is “YES”, then you can overcome this difficulty with Adobe Captivate 7. This tool now provides several possibilities to reuse/share of advanced actions, not only across many projects, but also within a project.

We will look at “How to prepare and share Advanced Actions within, as well as across several Captivate projects” in this blog.

1.To prepare Advanced Actions, go to Executive Advanced Actions. Select the Conditional actions from the Action type drop-down list. Specify a name for the action.

Create Advanced Actions in Captivate

2.To convert already created Advanced Action to Shared action, open the Advanced Actions dialog box (Project ->Advanced Actions), open the action you want to share, and then click Save As Shared Action

3.In the Save As Shared Action dialog box, provide a name for the shared action, and type a description for the same, to help you easily identify it when you want to reuse.

4. Now the shared action will be available in the “Create From” drop-down list in the Advanced Actions dialog box, as well as in the Captivate library.

Use shared actions within your project:

5. To reuse Shared Actions within your project, open the “Advanced Actions” dialogue box and select required “Shared Action” to be executed, from the Create From drop-down list.

6. Let’s look at how to assign a “Shared Action” to the required object.

  • a. Click the object on the stage and select Execute Shared Action from the On Success list in the Property dialogue box of an object (Properties->Action >On Success).

Assign a Shared Action to an Object

  • b. Now select “Shared Action” from the Shared Action list, and then select a different parameter value from the drop-down lists in the Parameter Value column for the selected Shared Action.

Use shared actions across many projects:

7. Shared Actions can be exported or imported from the “Create From” list in the “Advanced Actions” dialogue box, as well as from the Captivate library. You can export the required shared action as a .cpaa file and save it on your computer by using one of the following ways.

  • In the Advanced actions dialogue box, select the Shared Action from the Create From list and then click “Export”
  • Click the “Shared Action” in the Captivate library and then click “Export”..

8. Now import .cpaa file into the required project using one of the following ways.

  • In the Advanced actions dialogue box, click “Import”
  • Click “Import” in the Captivate library.

We can find “reuse of actions/triggers” feature in both the Storyline and Lectora but I feel this will be more flexible in Captivate 7.

That’s it then, I hope these simple steps help you to develop your project more quickly by reusing of “Advanced Actions”..

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Written By

Jyothi Sita, Expert - Authoring Tools

Tags: Adobe Captivate, adobe captivate 7, advance actions in captivate
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