Imagine when you arrive at your workplace on the very first day, there is nobody to guide you. You are made to wait for hours before you are introduced to your colleagues, there is no place allotted for you to work, you are made to stand because your workstation is getting ready. Or perhaps, no one is available for you to clarify certain issues in finishing the joining formalities or you don’t know whom to approach for such clarifications. This is awkward, isn’t it?
This kind of messy situation may not scare your new employee out of the office but it will certainly create a bad impression about your organizational setting and culture. Therefore, to avoid such messy situations for your new employees, plan well for their first day so that they feel valued and welcome. Here are a few guidelines:
Take every step to make your employees comfortable
You need not make your new employees’ first day the most memorable day of their lives but certainly you can make it hassle-free. Ensure that your HR attends to them right from the time they enter the office. They should introduce them to the team and give them a tour of the office pointing to the dining room, rest room, storeroom and other amenities. Provide them lunch if possible and ensure that somebody sits with them for lunch. Give them the necessary employment forms and tell them that you are available for clarifications.
Give them a brief Introduction
Ensure that new employees feel part of the organization as early as you can. Introduce them to your products, processes and service offerings in brief. Tell them the organizational vision and mission statements. Familiarize them with their role and what you expect of them. While doing that, allow them to ask questions and clarify their doubts. This will keep their interest levels high.
Give them a help
Your new employees will have lots of doubts. They will be in a dilemma about whom to approach among their colleagues, so give them a helping hand in this connection. When they know whom to question, they will feel more comfortable.
Get everything ready for them
Get their e-mail ready by the end of the day. Give them the list of telephone numbers and, if applicable, visiting cards. Regardless of their years of experience, employees do feel nervous on their first day at work. They need your guidance and support to acclimatize to the new environment. Whether this transition is smooth or not depends a lot on you. Ensure that it is smooth and orderly so that you can make a positive impression about your organization and its culture very early in their tenure with your organization.
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